Why Voicemail to Email Services Will Make Your Life Better

By February 21, 2019Phone Features

Wouldn’t it be great if you could just automatically forward voicemail to email? Not only is this very possible, it’s an easy to setup feature provided by almost all reputable VoIP providers. Your staff can enjoy voicemail to email services just a few days after you find the right company for you. Easy to setup, budget-friendly and most importantly: life-changing.

Once you have converted to a voicemail to email system, you will never go back.

Voicemail to Email Explained

Lots of our clients ask how email to voicemail works. Even we forget sometimes how unusual a voicemail to email function is for clients who have always had traditional PBX phone. The fact is that voicemail to email services are almost standard with most VoIP business services and if you want voicemail to email functionality you will likely have to switch to a VoIP provider.

VoIP systems are good at connecting all your communication functions digitally. And these functions can play with each other. Your VoIP phone system can talk to your Microsoft Outlook account. You don’t have to have one provider for it all. Here’s how it works:

  • A (hopefully) happy client leaves a voicemail
  • The VoIP system runs that voicemail through a recording system
  • The VoIP system sends that mp3 recording in an email to the email address associated with that office line

It’s that simple. The most complicated part of the process is the transcription, which we are happy to say is easy and more accurate than ever before.

How Accurate are Voicemail to Email Services?

The idea is that most clients want to know more about the process so they can determine how reliable that voice recording is – and rightfully so. Voicemail recording is seen by some as problematic. Only a few years ago, iPhone’s digital assistant Siri was a nightmare. She activated in your pocket, didn’t understand accents, and it was almost comical how bad the answers were.

In a very short time, voice recording technology has come a long way…a very long way. Google Home and Amazon Alexa users can attest to that. It’s spooky how accurate the algorithm really is.

It’s accurate, it’s reliable, and it’s more accessible than ever. Still on the fence? Below are the benefits of a voicemail to email service. You can also speak to a knowledgeable representative and ask your questions over the phone: 855-345-7464. (Don’t worry, we won’t send you to voicemail).

Benefits of Voicemail to Email

  • It’s More Efficient

We live in a world that is fast paced and often we don’t have time to chat on the phone. For most of us, we have even less time to listen voicemails to make notes. It’s completely inefficient. In fact, for most of us, phones calls are a waste of time and we would much rather respond to an email.1

A voicemail to email application converts this old medium into a new one, allowing users to continue the conversation in what is ultimately a preferred method for everyone involved. Plus, checking a voicemail recording that has been email to you is easier and more convenient.

  • Fewer Distractions

Unless you are on the sales, support, or customer service side, taking phone calls regarding small matters is a HUGE distraction. Millennials prefer to be “plugged in” while working.2 And increasingly, they are making up more of the middle to lower integral positions of modern companies. Time to pay attention to what makes them tick.

When a millennial is “plugged in” it means they are completely focused on a task, likely listening to music or a podcast on their headphones and any distraction will cost them valuable time. Not only time taken away from their project, but time that is needed to get back into the zone.

  • You’ll Be More Productive

Not just because you will have fewer distractions, but also because responding to a voicemail email is more efficient, more accurate, and less time consuming. For business owners, sales staff, and even hard-working digital natives, the ability to respond to text ticks off all the factors mentioned above. You won’t forget what was said, you won’t write down the wrong key points in any voicemail. You have every word transcribed for you. Effective. Easy. Accurate.

These services are even better if you are a high-level executive managing multiple locations and you don’t have time to ask a secretary for messages. Communication is the key to managing multiple locations so consider how you are communicating.

While you’re act it, centralize your phone management procedures with an enterprise VoIP system. Change the way you work forever. We can get you there.

 

Sources:

[1]: Forbes – Emails Only, Please: 10 Reasons Phone Calls Are A Waste of Time

 

[2]: Forbes – Create This Sort of Work Environment If You Want To Retain Millennials

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