What Do You Say In A Voicemail?

By April 11, 2018Tips

Man looking at his phone

It goes without saying that your product and the quality of the services you provide are your main asset when it comes to winning over new customers. However, one mustn’t forget about those little and seemingly unimportant things that make a company stand out – like your voicemail greeting message. In some cases, your voicemail greeting will be the very first point-of-contact for your potential clients, which is why knowing what to say in a voicemail greeting is quite important and you should use it as a great opportunity to make a positive first impression.

Often, something as easy and as trivial as coming up with a voicemail greeting can be a huge pain in the neck. Nothing you think of sounds good enough; your greeting message is too long; it doesn’t provide sufficient information, or it isn’t as clear and as concise as it should be.

This is why we at RingByName decided to give you a few simple tips to help you create a professional voicemail greeting:

 

What Do You Say In A Voicemail?

There are 4 basic aspects, or qualities, that any proper voicemail greeting message should possess:

  • Validation
  • Information
  • Motivation
  • Length

Validation


You must make sure your caller gets the validation in the form of the following two sentiments: a warm thank you for your call, or an apology for missing that call.  

Information


Your caller should get all the necessary information, including:

  • Did they reach the right office/company/person?
  • Is there a possibility of leaving a message?
  • What are your office hours?
  • Is there another, perhaps more expedient way to reach you? (email, additional phone number, social media)

Motivation


If a person is calling you or your office, that means they are interested in doing business with you, which means you must not fail to take advantage of this opportunity. Once your potential customer reaches your voicemail, you will be in the position to either win over or lose that potential client. You must play your cards right in order to motivate and persuade your caller to leave a message so you can win over their trust. This can be done with a professionally composed voicemail greeting that will turn their call into your revenue.

Length

Business woman on the phone
This is a tricky one. You definitely don’t want your voicemail greeting to be too long, but it needs to provide all the useful information your caller and a potential customer needs to reach you or your business. Lengthy greetings tend to drive customers away, so make sure you keep it short, concise, informative, and pleasant. Note: optimal length is between 10 and 30 seconds.

Voicemail Greeting Templates

What you say in a voicemail greeting message, and its very tone will depend on your industry. If your line of work allows a little humor to step in, by all means, make your greeting fun and witty. On the other hand, if you want to stay on the safe side, go with a straightforward and professional message.

Here are 3 good examples you can’t go wrong with:

  1. Hi. You’ve reached ______ (your name) at ______ (your business). Please leave your name, number, and a brief message, and I will return your call as soon as possible. Thank you for your patience.
  2. Hi. You’ve reached ______ (your business). We’re sorry, but we are unable to answer your call at the moment. Please leave your name and your number, and we will get back to you as soon as we can. Thank you for your call.  
  3. Hello. You’ve reached ______ (your name) at ______ (your business). Thank you for your call. Unfortunately, we are pretty tied up at the moment, and we apologize for the inconvenience. Please make sure you leave your name and number, and we will return your call shortly.

We hope you’ve found these voicemail tips helpful! If you have any questions about this topic or our services, feel free to contact us at RingByName, or leave a comment in the comment section below.

Leave a Reply

X

SIP-T23G

Yealink SIP-T23G features intuitive user interface and enhanced functionality
which makes it easy for people to interact and maximize productivity.
Yealink HD technology enables rich, clear, life-like voice communications
and secure and consistent communication experience for small and large
offices environment. marketplace dedicated to empowering consumers
and real estate professionals.

Essential Plan

Usuarios

1

2-19

1000+

20-99

100-999

Annual Price
(per user) /mo *12

$34.95 /mo x 12

$24.95 /mo x 12

$21.95 /mo x 12

$19.95 /mo x 12

Contact Sales

Monthly Price with
Contract (per user)

$37.95 /mo

$27.95 /mo

$24.95 /mo

$22.95 /mo

Contact Sales

Monthly Price
(per user)

$44.95 /mo

$34.95 /mo

$31.95 /mo

$29.95 /mo

Contact Sales

1 $24.95/mo per user. To determine the number of users for your RingByName phone system, count the number of devices you need,
including desk phones, softphones, conference phones, and fax machines. Price is offered with an annual payment plan for 2-19 users.

For Superuser Management Option contact our sales team

X

Advanced Plan

Usuarios

1

2-19

1000+

20-99

100-999

Annual Price
(per user) /mo *12

$44.95 /mo x 12

$34.95 /mo x 12

$31.95 /mo x 12

$29.95 /mo x 12

Contact Sales

Monthly Price with
Contract (per user)

$47.95 /mo

$37.95 /mo

$34.95 /mo

$32.95 /mo

Contact Sales

Monthly Price
(per user)

$54.95 /mo

$44.95 /mo

$41.95 /mo

$39.95 /mo

Contact Sales

2 $34.95/mo per user. To determine the number of users for your RingByName phone system, count the number of devices you need,
including desk phones, softphones, conference phones, and fax machines. Price is offered with an annual payment plan for 2-19 users.

For Superuser Management Option contact our sales team

X

Enterprise Plan

Usuarios

1

2-19

1000+

20-99

100-999

Annual Price
(per user) /mo *12

$54.95 /mo x 12

$44.95 /mo x 12

$41.95 /mo x 12

$39.95 /mo x 12

Contact Sales

Monthly Price with
Contract (per user)

$57.95 /mo

$47.95 /mo

$44.95 /mo

$42.95 /mo

Contact Sales

Monthly Price
(per user)

$64.95 /mo

$54.95 /mo

$51.95 /mo

$49.95 /mo

Contact Sales

3 $44.95/mo per user. To determine the number of users for your RingByName phone system, count the number of devices you need,
including desk phones, softphones, conference phones, and fax machines. Price is offered with an annual payment plan for 2-19 users.

For Superuser Management Option contact our sales team

X

Yealink Optima HD technology and wideband codec of Opus
deliver a superb sound quality and bring you a life-like voice
communications. With an all-new USB port, the SIP-T27G
boasts unparalleled functionality and expansibility with
Bluetooth, Wi-Fi and USB recording features.

X

Seamlessly migrated to GigE-based network
infrastructure, SIP-T27G IP phone is also built
with the Gigabit Ethernet facilitating very
rapidly call handling. By using standard
encryption protocols, the SIP-T27G
performs highly secure remote provisioning
and software upgrades

SIP-T27G

X

SIP-T42S

The SIP-T42S is a 12-line IP phone with multiple programmable keys for enhancing
productivity. It uses Yealink Optima HD Voice Technology and wideband codec of Opus
for superb sound quality and crystal clear communications.What’s more, the SIP-T42S
is built with Gigabit Ethernet technology. Plus, with an all-new USB port, the SIP-T42S
boasts unparalleled functionality and expansibility with Bluetooth, Wi-Fi and USB
recording features.

X

SIP-T46G

The SIP-T46G is Yealink latest revolutionary IP Phone for executive users and busy professionals.
New designs appears the commerce,with high-resolution TFT color display, delivering a rich visual
experience. Yealink Optima HD technology enables rich, clear, life-likevoice communications. Supports
Gigabit Ethernet, a variety of device connections, including EHS headset and USB. With programmable
keys, the IP Phone supports vast productivity-enhancing features.

X

SIP-T48G

Designed specifically for both local and international use by business, industry and commerce, it incorporates a large
touch panel that makes switching between different screens and applications swift, easy and convenient. Yealink’s
Optima HD technology very carefully creates the impression that you are sitting virtually face-to-face opposite the
person at the other end of the call. The T48G is also built for the Gigabit Ethernet and facilitates very rapid call handling
and the application of accessories such as a Bluetooth USB Dongle and a Wi-Fi USB Dongle. The new IP Phone supports
impressive productivity-enhancing features too which make it the natural and obvious efficiency tool for today’s busy
executives and professionals.

X

Yealink’s SIP VP-T49G high definition (HD) touch screen video phone embodies the future of collaboration,as it’s specially designed to optimize communication
for in-demand executives and teleworkers alike. Its intuitive,aesthetically advanced design and easy to use yet rich functionality enabled the SIP VP-T49G to

SIP T49G

easily deliver one of the industry’s most advanced audio and video experiences. The solution offers users the utmost in business communication and collaboration
and, as such, represents an ideal endpoint choice for desktop video collaboration.

X

  • Este campo es un campo de validación y debe quedar sin cambios.

Provide your information and
a sales advisor will contact
you within 24 hours.